
How to Write a Media Monitoring Report for Leadership
The structure of a report leaders actually read: issue summary, sentiment, top media and recommended actions.
5 min read
For corporate communications teams at state-owned enterprises (BUMN) and corporations who report PR results to the board.
The board asks for results. The team is still counting by hand.
How many outlets ran it, how far did it reach, and what was it worth? Without numbers, board reports are just clippings.
Customer complaints on social media can become news within hours, especially for companies that serve the wider public.
Without a benchmark, it is hard to tell whether your company's sentiment and coverage are improving or falling behind.
Every issue and every press release has numbers: mention count, reach, engagement and estimated media value.
See the outlets and accounts talking about your company the most, along with each source's influence score.
Spikes in negative mentions are flagged early, with their triggers and recommended actions.
Data ready to work with in Excel, or to present directly as PDF and infographics.
Every number in the report has a clear basis, so it is safe to take into a board meeting.
| Metric | What it means | Used for |
|---|---|---|
| Mentions | The number of stories and posts containing your keywords. | Measuring how often the company is talked about. |
| Reach | Estimated readers, based on the news site’s monthly visits. | Telling coverage in major outlets apart from small ones. |
| Engagement | Likes, comments, shares and views on social media. | Seeing which posts the audience actually responds to. |
| Influence score | A 0–10 scale from engagement, follower count and source weight. | Deciding which mentions to respond to first. |
| Estimated PR value | For news: from reach, influence score and sentiment. | Expressing press release and coverage results in rupiah. |
| Sentiment | Positive, neutral or negative for every mention. | Tracking the direction of your reputation over time. |
The press release goes out. Program keywords are already being monitored in Qola.
See which outlets ran it, its reach, and the sentiment of the coverage.
Compare it with competitor coverage over the same period.
Download a monthly report with coverage, sentiment and estimated media value.
Illustrative workflow, not a client case study.
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An estimated rupiah value of the coverage you earned, calculated for each mention. It is meant for comparing results across periods or campaigns, not as an accounting figure.
Yes. Add competitor names as keywords, then compare their volume, reach and sentiment with your company's.
Yes, through RSS feeds. For API integration and data licensing, add the Qola Data add-on to your plan.
PDF and Excel with the components you choose, plus PNG infographics. Data is available up to the previous day (D-1).
For news, Qola estimates reach from the site’s monthly visits, then combines it with the influence score and sentiment. Every story is calculated on the same basis, so periods can be compared.
Yes. Reports can be downloaded as PDF and Excel. To feed the data into internal systems through an API, add the Qola Data add-on.
Ready to start?
We'll prepare a demo with your company name, programs and competitors.